How do I register a vehicle?
To register your vehicle you must present a document, such as a bill of sale, a lease agreement or previous registration to show ownership or control, along with personal identification such as a driver’s licence, and proof of valid insurance.
If this is a private sale, a transaction between you and a seller, you must present personal identification such as a drivers’ licence, a bill of sale, and proof of valid insurance. The sale and ownership transfer will be registered.
If you are purchasing a new or used vehicle through a dealership, some dealers will provide the required documentation to a registry agent who will then register the ownership and issue a new registration form.
When registering a new vehicle you have a choice. You can either receive a new licence plate with the registration or you may transfer an existing plate to the new vehicle.
What you need to bring to register a vehicle:
- a bill of sale, lease agreement, or previous registration (the bill of sale and lease must be original documents),
- personal identification (such as a driver’s licence),
- New Vehicle Information Statement or NVIS (required for brand new vehicles only); and
- proof of valid insurance.
*Please note that any changes made to a bill of sale must be initialed by both buyer and seller. This applies to both private and dealership sales.
What is “proof of valid insurance”?
In order to register a motor vehicle in Alberta, it must be properly insured and you must maintain that insurance while you own the vehicle. Insurance coverage must include public liability and public damage.
Your insurance company will be able to tell you the type of coverage you need and coverage options available.
In addition, they will be able to provide you with documentation to prove you have insurance in order to register your vehicle.
Proof of insurance can be proven by showing an electronic copy, physical copy and or by a registry clerk confirming with your insurance broker over the phone.
If I buy a new vehicle (new or used), can I keep my original licence plate?
Yes. To retain the same licence plate for a new (new or used) vehicle you must transfer the registration and plate and you must have valid insurance. If the sale takes place through a dealer, they will generally be able to carry out the transfer for you or you can bring the necessary documents to New Urban Registry and we will carry out the transfer.
If the transaction is a private sale you will need to bring the bill of sale for the new vehicle along with the registration for the old vehicle, personal identification such as a driver’s licence and valid insurance documents.
What you need to bring to register a vehicle and keep your current plate:
- a bill of sale,
- personal identification (such as a driver’s licence), and
- proof of valid insurance.
I have just moved to Alberta from another province, how do I register my used vehicle in Alberta?
Welcome to Alberta!
In Alberta, registration of motor vehicles, drivers’ licences, and a number of other government services are provided by registry agents such as New Urban Registry. A registry agent is a private company that provides services on behalf of the Government of Alberta.
Two services provided are the registration of motor vehicles and the licencing of drivers.
In order to register a motor vehicle from outside of Alberta you must present:
- proof of ownership such as the vehicle registration from your previous home province,
- an Alberta out-of-province vehicle inspection dated within 14 days (a number of automobile service companies in Alberta are authorized to carry out the inspection),
- proof that the vehicle is insured in Alberta, and
- your driver’s licence.
You must request an Out-of-Province inspection through a registry agent by showing your proof of ownership and driver’s licence.
New Urban Registry will register your vehicle in Alberta and issue an Alberta licence plate.
While you are arranging registration of your vehicle you can also:
- transfer your driver’s licence to an Alberta licence (you have 90 days to switch your licence), and
- register for the Alberta Health Care Insurance Plan.
I have just moved to Alberta from the United States, how do I register my used vehicle in Alberta?
Welcome to Alberta!
First, motor vehicle registration and licencing services are completed by registry agents such as New Urban Registry. A registry agent is a private company that provides services on behalf of the Government of Alberta.
All documentation and materials, such as drivers’ licences, are official documents and are issued on behalf of the Government of Alberta.
- your U.S. vehicle ownership documents and licence plate,
- proof of your legal status in Canada,
- proof of Alberta residency,
- proof of Alberta vehicle insurance, and
- Form 1 provided to you by Canada Border Services when you entered Canada.
You will be able to retain your U.S. plate and ownership documents and will be provided with an Alberta registration and vehicle plate.
While you are at the registry office you can also switch your U.S. drivers’ licence to an Alberta licence. By law you have 90 days to make the switch. Generally, the change-over is simply a matter of surrendering your U.S. licence and receiving an equivalent Alberta licence.
What you need to bring to register an out-of-province vehicle:
- proof of ownership documents,
- proof of your Alberta residency,
- proof of your legal status in Canada
- Form 1 provided when you brought your vehicle into Canada,
- personal identification (such as a driver’s licence), and
- proof of valid Alberta insurance.
How do I get my first Alberta driver’s licence?
Basically obtaining a licence to drive in Alberta is a two-step process that includes passing two tests.
Step one – to apply for a learners’ permit a person must be at least 14 years of age. Applicants under 18 years of age must have written permission of a parent or guardian. Applicants must present personal identification, pass a knowledge test covering rules of the road in Alberta, and have a vision examination.
Before taking the test you should obtain a copy of the Driver’s Guide to Operation, Safety and Licensing by click here.
You can also purchase the learners preparation kit from New Urban Registry to help you prepare for the exam.
This guide covers a large number of driving related topics and rules of the road. Knowledge of this material will be tested during the learners’ permit examination.
Once a learners’ permit is issued, the person can operate a vehicle as long as they are accompanied by a licenced driver over 18 years of age that holds a non-GDL licence.
In this period learn how to drive according to the rules of the road in Alberta. Watch that you drive according to those rules and avoid developing bad habits.
Step two – once you are a proficient driver and at least 16 years of age, contact New Urban Registry or book on our website homepage at www.newurbanregistry.com to take a driving test administered by a licenced driver examiner. This second examination will test your driving skills and adherence to traffic laws. Parental consent is required for those under 18 years of age.
How do I renew my driver’s licence?
Generally, drivers’ licences may expire on your date of birth five years after the licence was issued. Approximately six to eight weeks prior to the licence expiry you may receive a renewal notice if you’ve signed up for one through e-registry.ca.
You must renew your licence in person and be a resident of Alberta.
Renewing a licence can still be processed even if you have yet to receive the renewal notice.
If you are 75 years of age or older, you must submit a medical report in order to renew your licence. (Note: your doctor may charge you for this report since third-party reports are excluded from coverage by the Alberta Health Care Insurance Plan. Consult your doctor before you request the report.)
Medical reports must also be submitted for holders of Class 1, 2, and 4 licences and all licences that have a ‘C’ code. (Note: your doctor may charge you for this report since third-party reports are excluded from coverage by the Alberta Health Care Insurance Plan. Consult your doctor before you request the report.
New licence photographs are taken with each renewal unless the existing picture is less than four years old.
I just discovered my driver’s licence has expired, what do I do?
First, you must stop driving. Operating a vehicle with an expired operator’s licence is illegal and you will be subject to heavy fines.
Second, check how long the licence has been expired. As long as the licence has been expired for less than three years simply bring the expired licence to a registry office and the renewal will be processed. If your licence has been expired for six months or more you will need to show proof of an Alberta residence and, in the case of non-citizens, proof of admission to Canada and residence in Alberta. If your licence has been expired for more than three years you will be required to be fully retested.
Please remember, in order to renew your licence you must be a resident of Alberta.
If the licence has been expired for more than three years you will be required retake the learners’ test and undergo a driving examination. You should consult with New Urban Registry to make the appropriate arrangements.
If your licence has expired because you have been living outside of Canada, and you are carrying a drivers’ licence for another country, check the answers to one of the following questions:
- I have just moved to Alberta from the United States, how do I get an Alberta drivers’ licence? click here
- I have just moved to Alberta from outside of North America, how do I get an Alberta drivers’ licence? click here
What you need to bring to renew your expired driver’s licence:
- for a licence expired less than six months bring your expired licence,
- for a licence expired more than six months but less than three years:
– your expired licence, and
– proof of your Alberta residence. (See question: How do I prove that I reside in Alberta?)
– legal entitlement to be in Canada
- for a licence expired more than three years:
– proof of your Alberta residency
– official, personal identification such as a passport. (See “I lost my drivers’ licence” for other acceptable forms of identification.)
– legal entitlement to be in Canada
I lost my drivers’ licence; how do I replace it? (My wallet with my licence was stolen, how do I replace my licence?)
A new licence can be prepared but you must provide proof of your identity. The following official identification documents are acceptable;
- a valid passport,
- a valid foreign passport (with appropriate immigration documents proving admission to Canada and residence in Alberta),
- a Canadian permanent resident card,
- a valid Government of Alberta employee identification card,
- Canadian Armed Forces identification card,
- identification for a municipal, provincial, or federal law enforcement agency,
- a Secure Certificate of Indian Status (SCIS) card,
- Metis Nations of Alberta card,
- a NEXUS card, or
- two pieces of identification such as an Alberta Health Care card and a piece of addressed government mail or a utility bill.
What classes of driver’s licence are available in Alberta?
Alberta has seven driver’s licence classifications along with GDL and Non-GDL classes. Classes 1 through 4 are generally for professional drivers. Classes 5 and 7 are basic licences that permit operation of a two-axle vehicle including cars, light trucks and mopeds. Class 6 is for the operation of motorcycles.
Class 1 permits operation of any motor vehicle while Class 2 permits operation of a bus by a professional driver. Class 3 licenses a driver to operate a vehicle with three or more axles. Class 4 licenses operators of vehicles such as ambulances, taxi-cabs, and small buses.
Most drivers hold a Class 5 licence permitting operation of any two axle car, truck, motor home, or moped.
Drivers operating vehicles with air brakes are required to pass the Alberta Air Brake Course in order to receive the Code Q – Air Brake Endorsement. The course can be completed elsewhere but New Urban Registry is able to provide the test and, once passed, the air brake endorsement.
I have just moved to Alberta from within Canada, how do I change my drivers’ licence to an Alberta licence?
Welcome to Alberta.
You need to change your out-of-province licence to an Alberta licence within 90 days of taking up residence in the province. You do this by presenting your out-of-province licence along with a valid Canadian passport or a Canadian birth certificate and proof of residency in Alberta.
If you are a non-Canadian citizen (born outside of Canada) living in Alberta then you must present your out-of-province licence along with proof of admission to Canada, such as your permanent resident card, work or study permit, or Canadian citizenship card. You must also provide proof of your Alberta residency. (Click here to see a list of documents that prove your Alberta residency.)
I have just moved to Alberta from the United States, how do I get an Alberta drivers’ licence?
Welcome to Alberta.
Within 90 days of taking up residence in Alberta, you must convert your United States licence to an Alberta licence. To do so, present your current U.S. licence and passport along with proof of your legal status in Canada, such as a permanent resident card, work or study permit, and proof of residency. An Alberta licence, equal to your U.S. licence, will be issued.
If your U.S. licence is expired or was issued less than two years ago, you must present a letter from the issuing jurisdiction indicating the previous history of your licence.
Please note a U.S. drivers’ licence can only be exchanged for Alberta Classes 5, 6 and 7 licences.
(click here to see a list of documents that prove your Alberta residency.)
I have just moved to Alberta from outside of North America, how do I get an Alberta drivers’ licence?
Before applying for an Alberta drivers’ licence, click here to determine if your country of origin has a reciprocal licencing agreement with Canada.
If your country is included in a reciprocal licencing agreement then you may present your drivers’ licence, your passport, and proof of your legal admission to Canada such as a permanent resident, work, or study permit, or Canadian citizenship card. You must also provide proof of your residence in Alberta. (click here to see acceptable documents proving your residency in Alberta.)
If your licence is issued in a language other than English you must present an official translation of the text as it appears on the foreign licence. An international driver’s licence issued by a country with a reciprocal agreement with Canada may be used for translation purposes.
Please note licences from outside of Canada can only be exchanged for Alberta Classes 5 and/or 6 licence.
If your licence shows less than two years history, an official letter will be required from your home country confirming previous history (if applicable).
If your country of origin lacks a reciprocal licencing agreement with Canada then you must apply for a drivers’ licence as a new applicant. That means you must apply for a learners’ permit and then take a driving examination. (click here to see how to obtain an Alberta drivers’ licence.)
How do I prove that I live in Alberta?
In order to prove your residency in Alberta you need to present an original document that includes your name and Alberta address and has been mailed with a date marked within the last 90 days. Some examples are:
- bank statement,
- brokerage or investment dealers’ statement,
- credit card statement,
- utility bill,
- insurance policy (life, auto, residential, etc.),
- a municipal property tax assessment notice,
- an income tax assessment notice, or
- an employment direct deposit statement.
What is New Urban Registry?
New Urban Registry is a private company appointed by the Government of Alberta to provide certain government services such as driver licencing and motor vehicle registration.
We are also authorised to access certain government data bases for functions such as business names, business incorporations, land titles, and so on.
For a listing of our services click here.
In addition to these government services we also provide a number of other non-government, legal services for business and individuals.
While we are a private company, documents we issue, such as vehicle registrations or drivers’ licences, are official, authentic documents of the Government of Alberta and are as valid as if they were issued directly by the Government of Alberta.
Many of the government services provided by New Urban Registry are only available through authorized registry agents such a New Urban Registry.
What services does New Urban Registry provide?
New Urban Registry provides a wide range of government and legal services to meet business and personal needs. Please click on the highlighted words for additional information.
Business/Personal services include:
- registration for or updating information for Alberta Health Care, click here
- vital statistics such as birth, death, and marriage certificates, legal name change and marriage licences, click here
- motor vehicle services, click here
- liens and lien searches, click here
- partnerships, incorporations, and corporate searches, click here
- trade name registration, click here
- notary and paralegal services, click here
- registered office services, and click here
- corporate filings. click here
- property tax information, and click here
- land titles searches. click here
What is Alberta Health Care?
Canada’s national medical care system is delivered by each of the provinces. Alberta Health Care Insurance Plan (AHCIP) is the provincial component that provides health care services to residents of Alberta.
To be eligible to receive health services under the plan you must register. You will receive a Personal Health Number that you present to health care providers when you require services.
Eligible residents of Alberta, existing, new, or returning, must register themselves and their dependents.
You are an eligible resident if you are:
- legally entitled to remain in Canada and make your permanent home in Alberta;
- physically present in Alberta for at least 183 days in a 12 month period;
- claiming residency or obtaining benefits in Alberta alone; or
- consider Alberta to be your home. (Unless you are a tourist, transient, or another short-term visitor you may be a resident. You may have only one residence. Your residence would also be the place you report on your Canadian income tax form. Your residence would be the place to which you would normally return; the place where you keep and display your possessions.)
(More information is available at click here.)
Do I need any documents to register for the Alberta Health Care Insurance Plan?
In order to register for AHCIP you must present documents that prove your identity and you are a resident of Alberta. If you are a non-Canadian citizen you must provide proof that have been legally admitted to Canada.
Documents that prove your identity include:
- a passport,
- a driver’s licence,
- an Alberta registries identity card,
- a Canadian citizenship card,
- permanent resident card,
- federal identification card, or
- another government-issued identity card with your photograph and your full name and date of birth.
For a list of documents that prove residence see: How do I prove that I live in Alberta? click here
When you are ready to register, bring the completed AHCIP application form along with the originals of the other documents mentioned here , to New Urban Registry. Forms are available at our office and we will assist you in completing the application and its submission to Alberta Health.
Processing time by the government can take up to five days however, under certain circumstances there may be a waiting period before becoming eligible for coverage.
(The AHCIP application is available from our office or at the Alberta Health Services web site: Click here)
Is every resident of Alberta eligible for AHCIP?
All permanent residents are eligible with the exception of individuals who live in Alberta under visas or entry permits from Citizenship and Immigration Canada. In most cases, dependents of non-eligible residents are covered by AHCIP and must register.
All permanent residents are eligible, however, there are exceptions and you should consult the Alberta Health web site (click here) or make an appointment with New Urban Registry to review your circumstances. If you meet at our office, please bring all original documents related to your circumstances.
Do I need to bring original documents to carry out registry functions?
All documents used to provide services on behalf of the Government of Alberta must be originals to assure the information is accurate and true. If original documents are unavailable then a copy officially certified to be a true copy will be sufficient.
Original documents will be returned. In the event copies are required, they will be made at the registry office and the original returned to you.
An in-house notary is available to certify true copies. To book an appointment with our notary please click here.
Why should I incorporate a business?
Incorporation is the business equivalent of creating another person. Incorporation creates a body that is responsible for any legal obligations that a business might generate such as taxes. It also protects the business owner or owners from liability for things like the debts of the business or legal actions against the business by others.
There are a number of different forms of incorporation. You should consult a lawyer or an accountant to determine which form is best for your business.
How do I register a business name?
Registering a business name in Alberta requires completion of one of two forms, either:
- Declaration of Trade Name, or
- Declaration of Partnership.
Completing these forms requires the following information:
- full legal name and address for the owner or owners of the business,
- type of products or services the business will offer,
- location of the business,
- selected business name, and
- start date of the business. (Start date can be in the past or up to six months in the future.)
Why should I register a business name?
Some organizations you will deal with, such as a bank, will require you to register the business.
How do I name an incorporated business?
On the assumption you intend to build a successful business, you will want to assure your business is the only one using the name you chose. You will be building a reputation for your business and customers will identify your business by its name.
Each year businesses, large and small, spend billions of dollars protecting their name and the reputation behind that name. Part of that protection is legal protection through mechanisms such as registered trademarks, copyright, and so on.
To name an incorporated business you must present the following:
- the articles of incorporation for the business,
- share structure of the corporation,
- name and address of directors,
- address of company,
- an Alberta Name Search report within 90 days of the date of the submission of the articles of incorporation. (A name search is conducted on the NUANS data base offered by Industry Canada. Name searches can be carried out in our office of for additional information on NUANS visit the Industry Canada web site at: https://nuans.com/ )
What is a bill of sale?
A bill of sale is an agreement/contract, between a buyer and a seller in which ownership of something changes and a purchase amount is specified.
What information needs to be in a bill of sale?
A bill of sale needs to identify the buyer and seller, preferably including the address of each, along with a description of the item being transferred. In the case of an automobile it must include a description of the vehicle (manufacturer, model, vehicle identification number [VIN], year of manufacture). A purchase amount must also be specified.
A bill of sale should also state whether the vehicle is covered by any financial obligations (liens or encumbrances), what, if any, warranties or guarantees are applicable, and any other terms or conditions that are part of the sales agreement.
Both buyer and seller must sign the agreement. You might also include the signature of a witness who has seen the contract signed. The bill should also bear the location of the sale and date on which the bill was signed.
Any adult can sign as a witness; however, you might also consider having an official witness, in the person of a commissioner for oaths or a notary public, sign to add authenticity to the document. You can make an appointment with our notary public at New Urban Registry by click here.
A bill of sale can be brief rather than a document of many pages unless the sale has other terms and conditions that need to be stated as a part of the sales agreement.
(For information about commissioners for oaths or notary public see the related questions or click here.)
How do I register a birth in Alberta?
Generally, registering an infant’s birth in Alberta is simple. If the birth takes place in a hospital, the hospital will provide the forms necessary for the birth registration and file the completed forms with the Vital Statistic branch of the provincial government.
At the same time the hospital will also provide and file the forms necessary to enroll the infant in the Alberta Health Care Insurance Plan. The infants care will be recorded under the child’s Alberta Health number and the mother’s care will be recorded under her health care number.
Registering the birth will require the full name and birth place of both mother and father. If one of the parents is a foreign national, and the parents wish to have the child’s birth recorded in the parent’s home country, then the parent will have to apply through the diplomatic offices of the foreign country. (https://travel.gc.ca/travelling/children/birth-abroad to see the answer to the question: How do I register a birth abroad for another country?)
If the birth is attended by a midwife or another professional health care provider, they will supply the birth registration forms as well as the forms necessary to register the infant under the Alberta Health Care Insurance Plan.
What kinds of birth documents are available?
Alberta Vital Statistics provides four kinds of birth documents:
- birth certificate with personal information only;
- birth certificate with personal information and parentage;
- photocopy of a registration of birth; or
- birth record search.
How do I get a birth certificate?
You must apply in person with a registry agent, such as New Urban Registry, and present approved photo identification. Applications for vital statistics materials are then sent to the Vital Statistics branch of Service Alberta which means it may take several days for the certificate to be issued.
The Vital Statistics Branch is the provincial government agency responsible for a range of government functions such as registration of personal events that occur in Alberta including births, deaths, marriages, and legal change of name.
Who can apply for a birth certificate?
Only an eligible person can apply for a birth certificate, a certified copy of a registration of birth, or other vital statistics documents. Click here for list of those eligible to obtain a birth certificate or, if you are uncertain about your eligibility please contact Alberta Vital Statistics at 310-0000.
What kinds of identification are acceptable?
- be an original document;
- have been issued by:
– a federal, provincial, or territorial government in Canada, or
– another government in another country;
- contain all of the following:
– your photo,
– your first and last name, and
– a distinct identification number; and
- be valid at the time it is provided or issued within the last five years when it lacks and expiry date.
I am unable to provide any of the identification in the list, what do I do?
If you are unable to provide any of the acceptable forms of identification you can designate a person to act on your behalf. You must have known this person for at least a year. This person, who is referred to as a designated agent, must present one of the acceptable forms of identification.
I am unsure about my eligibility to get a birth certificate or acceptable identification?
Click here to see a list of those eligible for apply for a birth certificate.
Click here to see a list of eligible forms of identification.
If you are uncertain about your eligibility or identification, contact Alberta Vital Statistics at 310-0000. They will able to answer your questions and tell you how to proceed.
How can I obtain a copy of my birth certificate from another province or jurisdiction?
Alberta registry agents, such as New Urban Registry, can only issue documents controlled by the Government of Alberta. With the exception of Ontario and Quebec, we can order certain documents from other provinces or territories.
For documents issued or controlled by other jurisdictions you must apply directly to those jurisdictions. Search on-line for the jurisdiction that issued the original document.
How do I register a birth for another country?
All children born in Alberta are automatically Canadian citizens. If one of the child’s parents is a citizen of another country, you may register the child’s birth with that country which confers that country’s citizenship on the child.
To register a birth with another country you must contact the nearest diplomatic mission of that country. High commissions, for countries of the Commonwealth (the former British Empire), and embassies are generally located in Ottawa.
Larger countries may have consulates general, consulates, or honorary consuls in major Canadian cities. Check with those diplomatic offices to determine their service locations and appropriate steps to register a birth.
Before registering a birth with another country you should determine the consequences of a registration. Some countries prohibit dual citizenship so registration may invalidate Canadian citizenship conferred at birth. Canada recognizes dual citizenship.
Countries may have compulsory requirements for citizens such as military service or tax reporting obligations. You should check on the rights and obligations of citizens in other countries before registering a child’s birth with the other country.
(Some smaller countries may be represented by an ambassador resident in another country. Often the ambassadors of small countries are resident in Washington, D.C. and accredited to Canada. Canada’s Department of Foreign Affairs publishes a list of accredited diplomats and diplomatic missions in Canada.)
How do I apply for a passport?
Passports are issued by the Government of Canada, rather than the Government of Alberta, and you must apply directly to Passport Canada. You can apply on-line, at the Government of Canada’s website, or at a local passport office in some communities.
Do I need a will?
Everyone should have a will whether prepared by a lawyer or handwritten. Should a person die without a will they have died in what is referred to as intestate which mean their estate, their goods and property, are divided among the heirs according to Alberta law.
The result can be that your estate is divided in ways with which you might disagree.
You should consult a lawyer if:
- you have a substantial estate, one with considerable assets (property, investments, etc.);
- children; or
- complicated family relationships.
Can I hand-write a will?
Alberta is one of the few jurisdictions that will still accept a hand-written (holograph) will so long as the will is signed and the signature is witnessed.
What is an oath?
An oath is a solemn declaration of the validity of a statement. In order for an oath to be valid it should be taken before a Commissioner for Oaths or a Notary Public.
What is the difference between a commissioner for oaths and a notary public?
A commissioner for oaths is qualified and authorized to administer oaths and affirmations and take affidavits that will be used within Alberta.
Notary publics have these powers as well but may also deal with documents that will be used outside of Alberta (for example an affidavit that will be used in another province or country). Notaries are also able to certify true copies of a document.
A notary must be a Canadian citizen or permanent resident who actually resides in Alberta. A notary can make a certified copy of a document but a commissioner of oaths cannot do so.
A member of the Law Society of Alberta is, by virtue of that membership, a notary public for Alberta.
Why does a notary public use a seal?
A notary’s seal is their indication that they have performed their duties. When a notary public administers an oath or takes affidavit affirmations or declarations for the use within Alberta they may, at their option, affix their seal to the document.
Documents notarised for use outside of Alberta will bear the notary’s seal.
A notary public is always required to legibly print or stamp their name and, where applicable, the termination date of their appointment.